Senior Receptionist
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| Job Type | Temp/Contract |
| Area | London, ALL |
| Sector | Other PA |
| Currency | Pounds ste |
| Start Date | |
| Advertiser | Desrin Copeland |
| Job Ref | VAC-56727 |
| Job Views | 500 |
- Description
- Our client is looking to recruit an experienced (Senior) Office Administrator/Receptionist.
This will be a one-year fixed term contract
Monday - Friday: 08:30 - 17:30
Location: London
Salary: £25,000
Job purposeTo provide administrative support to an office of around 70 people as well as managing and looking after the reception and office area. The position will include a variety of tasks, including but not limited to the day-to-day running of the office and overseeing service contracts.The Office Manager is based at another office but will be available for support and queries.General DutiesReceptionMeet and greet visitors, offer refreshments and notify appropriate staff of their arrival.Answering / transferring incoming calls, helping with enquiries.Manage meeting rooms: booking rooms, organising catering, assisting with audio visual equipment (presentations, SKYPE calls, phones).Keep office, reception area and meeting rooms tidy and well equipped.AdminPost - sort and distribute mail to employees; process daily outgoing mail.Take care of incoming and outgoing courier packages and other deliveries.Oversee access pass distribution.Taxi bookings; some hotel bookings.Assist staff with visa applications.Liaising with, and updating Office Manager on any issues, etc.Managing files, record systems.OfficeMaintaining the condition of the office: arranging for any faults to be fixed, keeping all the areas neat and tidy (incl. liaising with cleaners), making sure that all equipment (printers, TV screens, coffee and water machines) are fully operational.Complete a weekly food/drink order for the office.Organise stationery orders and maintain stationery stock levels.Keep office tidy and organised.Point of contact for all facilities and some IT enquiries.Assist with ad hoc tasks.Knowledge and ExperienceMinimum 1 year office administrative experience is essential.Some experience with decision-making and understanding the responsibilities of running an office are also essential.Experience of working in reception.Previous experience working in Financial Services (preferred)Qualification and SkillsDegree qualified (any discipline).Strong Microsoft Office (Excel, Word, PowerPoint) skillsStrong organisational skills and good admin; maintaining up-to-date files (paper and electronic).
A strong ability to multi-task.Proactive, problem-solver and ability to work well independently.Good communication and social skills are essential.Confident with an approachable manner.Eye for detail.Calm under pressure, punctual and reliable.
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